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Proof of Residency Letter

Proof of Residency Letter (Affidavit of Residence)

Updated Jan 10, 2026

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A Proof of Residency Letter verifies an individual's address, often required for legal, financial, or governmental purposes to confirm residence.

Create a Proof of Residency Letter (Affidavit of Residence)

Affiant Relationship Type

What is the Affiant's relationship to the Resident?

Self (Resident is the Affiant) Parent/Guardian Landlord/Property Owner Other Third Party

Select the capacity in which the Affiant (person making the declaration) is providing proof of residency.

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PROOF OF RESIDENCY LETTER AFFIDAVIT OF RESIDENCE

I. THE PARTIES

State of
County of

This Affidavit of Residence ("Affidavit") is made and entered into on the by and between:

The Affiant (Person verifying the residence):
Name:
Current Address:
City:
State:
Zip:
Phone:
Email:

The Resident (Person whose residence is being verified):
Name:
Date of Birth:

II. PROPERTY INFORMATION

The Affiant hereby certifies and acknowledges that the Resident named above currently resides at the following address ("the Premises"):

Street Address:
City:
State:
Zip:

The type of residence is (check one):

Single-Family Home

Apartment

Condominium

Mobile Home

Other

Please specify:

The Affiant's relationship to the Premises is (check one):

Landlord / Property Owner

Master Tenant / Leaseholder

Roommate

Family Member

Other

Please specify:

III. RESIDENCY DETAILS

The Affiant swears and affirms under penalty of perjury that the Resident named in Section I has resided at the Premises since .

The nature of the residency is:

Permanent

Temporary

Until:

IV. ADDITIONAL RESIDENTS (IF APPLICABLE)

If this Affidavit is being used for school enrollment or social services eligibility, list all other individuals (such as children or dependents) residing at the Premises with the Resident:

Additional Resident 1
Name:
Relationship:
Age:

Add another resident?

Additional Resident 2
Name:
Relationship:
Age:

Add third resident?

Additional Resident 3
Name:
Relationship:
Age:

Add fourth resident?

Additional Resident 4
Name:
Relationship:
Age:

V. PROOF OF RESIDENCY

The Affiant has attached the following documents to this Affidavit to verify the address of the Premises (check all that apply):

Utility Bill (Electric, Water, Gas)

Lease or Rental Agreement

Mortgage Statement or Deed

Property Tax Bill

Driver's License or State ID

Voter Registration Card

Other

Please specify:

VI. SWORN STATEMENT

I, the Affiant, acknowledge that I am signing this Affidavit for the purpose of verifying the residence of the individual(s) named herein. I understand that this document may be used for legal, educational, or governmental purposes, including but not limited to school enrollment, obtaining a driver's license, or determining eligibility for public assistance.

I declare under penalty of perjury under the laws of the State of that the foregoing is true and correct. I understand that providing false information on this Affidavit may result in criminal prosecution, civil liability, and the immediate termination of any services or benefits obtained based on this Affidavit.

VII. GOVERNING LAW

This Affidavit shall be governed by and construed in accordance with the laws of the State of .

VIII. SIGNATURES

Affiant Signature
Signature: _________________________
Date:
Print Name: _______________

Resident Signature (If applicable/required)
Signature: _________________________
Date:
Print Name: _______________

Include Notary Public Section?

IX. NOTARY ACKNOWLEDGMENT

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of
County of

On this , before me, , personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________
Date:
Print Name: _______________

(Seal)

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What is a Proof of Residency Letter (Affidavit of Residence)?

A Proof of Residency Letter, frequently referred to as an Affidavit of Residence, is a sworn legal document used to verify that a specific individual lives at a declared address. This document serves as formal evidence for government agencies, financial institutions, and educational organizations when an applicant cannot provide traditional forms of verification, such as utility bills or a lease agreement in their own name. Landlords, roommates, parents, or employers typically execute this affidavit to attest to the residency status of the occupant under penalty of perjury.

Common Uses and Applications

Institutions require address verification to establish jurisdiction, determine eligibility for services, or comply with federal identification regulations. Individuals who recently relocated, live with family, or sublet without a formal contract often lack documents bearing their name. This affidavit bridges the documentation gap by allowing a third party with established residency to vouch for the applicant. Educational institutions utilize these letters to verify that a student lives within the district boundaries for enrollment purposes. Departments of Motor Vehicles (DMV) request them for issuing driver's licenses or state identification cards compliant with federal standards. Banks and credit unions request these documents to satisfy "Know Your Customer" (KYC) protocols when opening new accounts.

Required Elements of a Valid Affidavit

To function as a legal verification document, the letter must contain specific information regarding both the resident and the person attesting to the residency. Missing details often result in the rejection of the application by government bureaus or financial institutions.

Affiant Details - The full legal name, current address, and contact information of the person writing the letter (the landlord, roommate, or family member).
Resident Information - The full legal name and date of birth of the individual whose address is being verified.
Residency Declaration - A clear statement confirming the resident lives at the property, including the start date of residency.
Relationship Statement - A description of the relationship between the affiant and the resident (e.g., landlord-tenant, parent-child, roommate).
Supporting Evidence - Copies of documents proving the affiant's own residency, such as their utility bill or mortgage statement, usually accompany the affidavit.
Jurat or Acknowledgment - A section reserved for a notary public to sign and seal the document, verifying the identity of the affiant.

How to Complete a Proof of Residency Letter

Step 1: Identify the Recipient's Requirements - Determine whether the requesting agency (DMV, school, or bank) has a specific mandatory form or if a general letter is acceptable.

Step 2: Draft the Affidavit - Input the personal details of the resident and the landlord or co-resident, ensuring the address matches official postal records exactly.

Step 3: Gather Supporting Documents - The person signing the letter must collect their own proof of address, such as a water bill, electric bill, or lease agreement, to attach to the affidavit.

Step 4: Execute the Document - The affiant must sign the document, typically in the presence of a notary public if the receiving agency requires a sworn statement.

Step 5: Submit the Packet - Present the original signed affidavit along with the attached supporting documentation to the requesting institution.

Federal and State Laws

Legal standards regarding residency verification involve a combination of federal identification statutes and state-level perjury laws. Providing false information on these documents carries significant legal consequences.

REAL ID Act - Establishes minimum security standards for license issuance and production, requiring states to verify an applicant's principal residence (Pub. L. 109-13).
USA PATRIOT Act - Mandates that financial institutions implement Customer Identification Programs (CIP) to verify the identity and address of individuals opening accounts (31 U.S.C. § 5318).
Family Educational Rights and Privacy Act (FERPA) - Protects the privacy of student education records while allowing schools to request residency documentation for enrollment (20 U.S.C. § 1232g).
Uniform Unsworn Foreign Declarations Act - Permits the use of unsworn declarations under penalty of perjury in certain legal contexts across adopting states (varies by state adoption).
Perjury Statutes - Criminalizes the act of knowingly making false statements on a sworn affidavit or government form (e.g., 18 U.S.C. § 1621).

Frequently Asked Questions

Many government agencies, such as the DMV, and public school districts require the document to be notarized to ensure authenticity. Private institutions like banks may accept a non-notarized letter if accompanied by other forms of identification.

Any individual who holds a legal right to the property and currently resides there or owns it can write the letter. This includes landlords, property managers, parents, legal guardians, or roommates who are named on the lease.

No, a lease agreement is a contract outlining the terms of a rental arrangement, whereas an Affidavit of Residence is a sworn statement strictly verifying that a person lives at a specific location. The affidavit does not create a landlord-tenant financial relationship.

The person signing the letter typically needs to provide two forms of their own proof of address. Acceptable documents often include utility bills (water, gas, electric), mortgage statements, property tax bills, or a valid driver's license showing the address.

Signing a false affidavit constitutes perjury, which is a crime punishable by fines and potential jail time. Additionally, falsifying residency for school enrollment can lead to the student's expulsion and a demand for tuition repayment.

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Legal Notice: Comments are personal opinions and do not constitute legal advice. Always consult a qualified attorney for matters specific to your situation.