Firearm Bill of Sale Create a Firearm Bill of Sale

Firearm Bill of Sale

Updated Nov 30, 2025
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A Firearm Bill of Sale is a legal document recording the transfer of ownership of a firearm between parties, ensuring compliance with laws.

Seller

Write the full legal name of the seller, including the first name, middle name (if applicable), and last name. For example, "John Michael Smith." This name will be used in the contract, so it must match the seller's official identification to avoid legal issues.

Table of Contents

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FIREARM BILL OF SALE

This Firearm Bill of Sale (the "Agreement") is entered into on (the "Effective Date"), by and between:

I. THE PARTIES

SELLER:
Name:
Address:
City: State: Zip:
Driver’s License / ID Number:
Phone:

BUYER:
Name:
Address:
City: State: Zip:
Driver’s License / ID Number:
Concealed Carry Permit Number (if applicable):

II. FIREARM DESCRIPTION

The Seller agrees to sell, transfer, and deliver to the Buyer the following firearm (the "Firearm"):
Make (Manufacturer):
Model:
Caliber/Gauge:
Serial Number (SN):
Action Type:

Type of Firearm (Check One):





Any additional accessories or ammunition included in this sale are described as follows:

III. PURCHASE PRICE AND PAYMENT

The Buyer agrees to pay the Seller the total sum of $ (US Dollars) for the Firearm.

Payment Method (Check One):




Trade-In Conditions (Check One):


IV. CONDITION OF FIREARM ("AS-IS")

The Buyer acknowledges that the Firearm is being sold "AS-IS," "WHERE-IS," and with all faults. The Seller makes no warranties, express or implied, regarding the Firearm's condition, merchantability, or fitness for a particular purpose. The Buyer accepts full responsibility for the Firearm's condition and operation upon taking possession. The Buyer acknowledges that they have had the opportunity to inspect the Firearm to their satisfaction.

V. SELLER'S CERTIFICATIONS

The Seller certifies and represents the following:
1. The Seller is the lawful owner of the Firearm.
2. The Seller has full authority to sell and transfer the Firearm.
3. The Firearm is free and clear of all liens, encumbrances, and claims.
4. To the best of the Seller's knowledge, the Firearm has not been used in the commission of a crime.
5. To the best of the Seller's knowledge, the Firearm is not stolen.

VI. BUYER'S CERTIFICATIONS AND DISCLOSURES

The Buyer certifies, represents, and warrants that they are legally permitted to purchase and own firearms under federal and state law. Specifically, the Buyer certifies that:
1. They are of legal age to purchase this Firearm (18 for rifles/shotguns, 21 for handguns, or as required by state law).
2. They are NOT under indictment for and have not been convicted in any court of a crime punishable by imprisonment for a term exceeding one year (felony).
3. They are NOT a fugitive from justice.
4. They are NOT an unlawful user of or addicted to any controlled substance.
5. They have NOT been adjudicated as a mental defective or been committed to a mental institution.
6. They have NOT been discharged from the Armed Forces under dishonorable conditions.
7. They are NOT subject to a court order that restrains them from harassing, stalking, or threatening an intimate partner or child of such intimate partner.
8. They have NOT been convicted of a misdemeanor crime of domestic violence.
9. They are a legal resident of the State of .

VII. COMPLIANCE WITH LAWS

Both Parties agree that this transaction is conducted in compliance with all applicable federal, state, and local laws. If the sale of this Firearm requires processing through a Federal Firearms Licensee (FFL) due to state laws or interstate transfer regulations, the Parties agree to meet at a licensed dealer to complete the background check and transfer.

VIII. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of .

IX. INDEMNIFICATION

The Buyer agrees to indemnify and hold the Seller harmless from any and all damages, claims, liabilities, or actions that may arise from the use, misuse, or possession of the Firearm after the transfer of ownership.

X. ADDITIONAL TERMS AND CONDITIONS

XI. SIGNATURES

SELLER SIGNATURE
Signature: ________________________ Date:
Print Name: _______________

BUYER SIGNATURE
Signature: ________________________ Date:
Print Name: _______________

WITNESS 1 (Optional)
Signature: ________________________ Date:
Print Name:

WITNESS 2 (Optional)
Signature: ________________________ Date:
Print Name:

NOTARY ACKNOWLEDGMENT

State of
County of

On this , before me, the undersigned Notary Public, personally appeared _______________ (Seller) and _______________ (Buyer), proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument.

WITNESS my hand and official seal.

Signature: ________________________ Date:
Print Name:

(Seal)

What is a Firearm Bill of Sale?

A Firearm Bill of Sale serves as a legal document that records the sale or transfer of a firearm from one party to another. It functions not only as proof of purchase but also as evidence of the transferor's relinquishment of ownership and the transferee's assumption of ownership. This document is particularly crucial for private sales, where individuals engage in transactions without the mediation of licensed firearm dealers. Whether you're browsing listings on Craigslist Dayton Ohio for a handgun or contemplating buying a gun from a friend, having a detailed Firearm Bill of Sale is indispensable. It ensures compliance with local and federal laws, including the requirement to conduct background checks where applicable and to complete Form 4473 for record-keeping purposes.

Key Features

Includes detailed information about both the seller and buyer, enhancing the traceability of the firearm's ownership.
Contains specific descriptions of the firearm being sold, including make, model, caliber, and serial number, ensuring clear identification.
Outlines the terms and conditions of the sale, including the sale price and any warranties or representations made by the seller.
Facilitates compliance with federal regulations, such as completing Form 4473 for firearms transactions.
Serves as a legally binding document that can be used in court if disputes arise regarding the sale or ownership of the firearm.
May include provisions related to buyer eligibility verification, underscoring responsible selling practices.

Important Provisions

  • Full identification and contact information for both seller and buyer to ensure accountability and traceability.
  • Detailed description of the firearm (make, model, caliber, serial number) to prevent any ambiguity regarding what is being sold.
  • Terms of sale including sale price, payment method, and any conditions or warranties associated with the sale.
  • Signatures from both parties involved in the transaction to signify agreement with the terms outlined in the document.

Pros and Cons

Pros

  • +Provides legal protection for both parties by documenting the transaction in detail.
  • +Helps sellers verify that they are legally transferring their firearm to an eligible buyer.
  • +Assists buyers in proving ownership and lawfully acquiring a firearm from private sellers or through platforms like Craigslist Dayton Ohio.
  • +Can potentially deter illegal transfers or sales of firearms by requiring documentation and adherence to legal standards.
  • +Facilitates easier resolution of disputes or claims related to the firearm sale.

Cons

  • -Does not substitute for mandatory background checks or completion of Form 4473 when required by law.
  • -May require additional steps, such as notarization, depending on local laws, to fully validate the document.
  • -Cannot guarantee that all private sellers will adhere to legal requirements for selling firearms.

Common Uses

  • Private sales transactions between individuals, often facilitated through online marketplaces like Craigslist Dayton Ohio.
  • Transferring ownership of a handgun or other weapons between family members or friends.
  • Documenting the sale of collectible firearms between collectors.
  • Buying a gun from someone who is not a licensed dealer but wishes to comply with legal requirements.
  • Creating a formal record for custom-built firearms sold by their creators.

Frequently Asked Questions

Form 4473 is typically required when purchasing from or transferring through a licensed dealer. Private sales may not necessitate completing this form; however, sellers should verify compliance with local laws which might require background checks or other forms.
Yes, this document can be used for transactions initiated through online platforms such as Craigslist Dayton Ohio. It provides a structured way to record details crucial for legal transfers between private individuals.
Failing to document the transaction could lead to legal complications if questions about ownership or legality of sale arise later. It's highly recommended to use this bill for every transaction as it provides evidence of transfer and terms agreed upon.
While not always mandatory, getting your Firearm Billof Sale notarized may add an extra layerof authenticity and could be required under certain state laws. It's advisableto check local regulations.

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